Council Minutes - Sept 29/08

September 29, 2008

INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
September 29th, 2008

The meeting was called to order at 7:30 p.m. Present were Mayor Hore and Councillors Crack, Hope and Stevens. Councillor Sullivan had advised that she would be late.

The tenders for installing the power along Mariners’ Way were considered. Two tenders were received and the low tender was accepted.

08-94 Moved by W. Stevens Seconded by R. Hope
Resolved to accept the tender of Benchmark Construction in the amount of $10,274.46 for the installation of power into Mariners’ Way per Great Lakes Power Ltd. Drawing No. DB-22363.
Carried

The tenders for the Waterfront Centre Expansion were considered. Two tenders were received and the low tender was accepted. The final contract price will be determined once the adjustments are made for changes to some of the items such as type of doors and the ventilation system. All changes have to be formalized by the architect and accepted by both the Village and contractor.

08-95 Moved by L. Crack Seconded by R. Hope
Resolved to accept Tom Desjardin Construction Limited as the lowest tender for the construction of The Waterfront Centre Expansion.
Carried

Because of the increases in material costs from the time the application for funding was submitted there is a possible shortfall in the project depending on the savings identified. Some prices have increased by 5% and some by as much as 50%. As well some companies are adding a surcharge for delivery because of the increase in fuel. Some items were identified and others will be investigated.

An application to FedNor was considered to cover any portion of the costs not funded by the Municipal Infrastructure Investment Initiative.

08-96 Moved by W. Stevens Seconded by L. Crack
Resolved to apply for funding from FedNor to assist with the costs of The Waterfront Center Expansion project.
Carried

This is the first time that funding has been remitted to the municipalities as soon as approved so the $490,000 has been received and invested. The interest earned can be applied towards the project costs and there will be no costs for financing the project during or after construction.

Council had to go into closed meeting to discuss a personnel issue.

08-97 Moved by R. Hope Seconded by L. Crack
Resolved to go into closed meeting.
Carried

08-98 Moved by J. Sullivan Seconded by W. Stevens
Resolved to return to open meeting.
Carried

Mayor Hore indicated that he had decided to resign from Council for reasons unrelated to the municipality. He submitted a letter of resignation effective immediately and left the meeting.

08-99 Moved by L. Crack Seconded by J. Sullivan
Resolved to accept with deep regret the resignation of Jack Hore as Mayor.
Carried

Council decided to wait to the next regular meeting to make any decisions on how to proceed.

08-100 Moved by R. Hope Seconded by J. Sullivan
Resolved to give first, second and third readings to By-law #955 being by-law to confirm the proceedings of the Council meeting held on September 29th, 2008 and confirm the taking of any action authorized therein and thereby.
Carried

08-101 Moved by J. Sullivan Seconded by L. Crack
Resolved to adjourn to meet again on October 6th or at the call of the Mayor.
Carried












OUTSTANDING ACHIEVEMENT

To Jack Hore for receiving the Provincial “Volunteer of the Year” award from the Ontario Federation of Snowmobile Clubs.



HILTON UNION PUBLIC LIBRARY OPPORTUNITY

The Hilton Union Public Library has opportunities for students and adults to volunteer. Students will receive volunteer hours towards high school requirements. Knowledge using a computer and scanner would be an asset. The Library will be archiving historical documents.

“Friends of the Library” will be holding a luncheon fundraiser at the November 1st Craft Show. Help is needed and appreciated.

Please contact: Donna Smith – 246-2027 or Diane Gerhart – 246-2557 (246-2815).