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Council Minutes - Apr 11/07
April 11, 2007
INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
April 11, 2007
The meeting was called to order at 7:30 p.m. Present were Mayor Hore and Councillors Hope, Stevens and Sullivan. Absent with notice was Councillor Crack.
07-39 Moved by W. Stevens Seconded by R. Hope
Resolved to approve the minutes of the March 6th, 2007 meeting as presented.
Carried
Council asked for an update on the grant for the Maple Syrup Producers. Mr. Brown had indicated that June was acceptable for the organization. Before that time, Mr. Brown will meet with the Clerks and provide an up to date budget. As well, the Clerks will have to meet with Cathy Jensen of the Ministry of Northern Development to prepare the Investment Readiness Questionnaire. Ms. Jensen had clarified that the grant can be submitted as a total, not one for each municipality, and that the municipal cost can be shared based on assessment rather than a four-way split. This is the fairest way to split the costs of such a joint venture. Once the draft application is prepared it will have to be approved by all participating municipalities prior to submission.
07-40 Moved by J. Sullivan Seconded by W. Stevens
Resolved to authorize payment of Voucher #07-3 for $68,294.26.
Carried
The Problem Detail Sheet Summary was reviewed. Nothing was added or removed.
Richard Laude, Landfill Attendant, was in attendance to discuss landfill issues. He noted that on the whole the public were very cooperative and that they are sorting their loads to ease unloading the material in the appropriate areas. Mr. Laude has put a lot of energy into recycling and ensuring that the minimum amount of material ends up in the landfill. He had suggestions on how to increase the amount that is recycled by making it easier for landfill users. Council agreed to the concept of making a holding area with snow fence for cans and #1 and #2 plastics, which will then be brought out to the recycling bins at the corner of Highways 548 and 17. Signage will be improved on the shed. As well, a small barn type building will be constructed with material on hand to shelter the items for sale out of the elements. Fees will be reviewed at an upcoming meeting. April 28th is the day that Clean North will be accepting electronic equipment. Items can be dropped off at the landfill.
The Clerks Report was reviewed. Water and sewer rates will have to be reviewed in a meeting soon to ensure they are adequate to cover the operating costs.
Reports were received from OCWA on the Water and Sewer Systems. There are no deficiencies for either system.
The Algoma Manor redevelopment project was discussed. At a meeting held recently, all municipalities were represented and a draft resolution was prepared. There are three payment options for the capital costs. The operating levies will continue up to and including 2009. Council chose the option to make payments for three years. Thus at the end of 2009 all capital and operating commitments to the Algoma Manor will be complete.
07-41 Moved by J. Sullivan Seconded by R. Hope
Resolved to enter into a contribution for the Algoma Manor Redevelopment as follows:
That the total capital contribution of $2,681,171.00 will be provided by the 21 participating municipalities as enumerated in the attached Schedule 1;
That the municipalities will continue to pay an operating levy until 2009 based on the 2007 levy amounts as enumerated in the attached Schedule 1;
That the Village of Hilton Beach chooses Option A 3 equal payments of $7,411.67 beginning December 31, 2007;
That an annual rate of interest of bank plus 2% will be applied to any amounts outstanding as per the above option selected;
No amount shall be outstanding later than December 31, 2015;
That the Council supports the redevelopment of Algoma Manor by authorizing the Board of Management to:
a: sell Algoma Manor land and assets for the sum of $1.00;
b: enter into development, financing and other agreements as may be necessary to the redevelopment;
c: cooperate with any new entity(ies) assuming responsibility for the operation and/or redevelopment of Algoma Manor.
That upon completion of all payments as enumerated in Schedule 1 the municipalities will at no time in the future be obligated to contribute financially to the operation or of any additional capital redevelopment of Algoma Manor.
Carried
Correspondence was received from the Township of Hilton Regarding the unacceptable winter maintenance of Highway 548 by the Ministry of Transportation.
07-42 Moved by W. Stevens Seconded by J. Sullivan
Resolved to support the position of the Township of Hilton Protesting the winter maintenance of Highway 548.
Carried
A copy of the amended Certificate of Approval for the water system was received from the Ministry of the Environment. It was amended to show that all of the requirements under th safe Drinking Water Act have been met. The installation of a ultra-violet disinfection system was removed as requirement resulting in a savings of the estimated cost of $241,500. Although some engineering costs were incurred, the need for a good portion of the engineering and design fees and all of the capital costs was eliminated.
The minutes and budget for the Rural Energy Alternative Development group were considered. Councillor Hope is the Village representative on this organization.
07-43 Moved by R. Hope Seconded by J. Sullivan
Resolved to approve the READ budget as presented with the Village share being $245.00.
Carried
The statement of the distribution of funds following the dissolution of the Building and By-law Service that was joint project of the Village and the Townships of Hilton and Jocelyn was reviewed. Councillor Stevens who served on this committee asked that a final meeting be held to review the statement and dissolve the committee.
The latest recycling figures were received from the Township of Tarbutt. The totals of all materials commingle (plastic and aluminium), cardboard/box board, paper and glass are: 2002 158 tonnes, 2003 195 tonnes, 2004 225 tonnes, 2005 290 tonnes and 2006 440 tonnes. The leap in 2006 was due to increases in the cardboard/box board and paper categories. All categories have grown significantly since the start of the program. This is a major amount of material that is not going into the area landfills.
Correspondence was received from Donna Schell expressing concern over the fact that a Fire Department had used without permission the material on the CD that she provided to all the Departments on ice rescue. The CDs were provided without cost to the Departments and were for training purposes only.
The Ministry of Community Safety and Correctional Services provided notice that the Village had completed all of the steps that are required for the maintenance of the Essential Level Emergency Management Program and is in compliance. This is thanks to the work of Joe Books.
The Annual Repayment limit was received from the Ministry of Municipal Affairs and Housing. The Village can borrow additional amounts as long as long as the additional repayment amount per year does not exceed $58,776. There are no plans at this time to borrow.
Notification was received that the funding proposal under the Rural Infrastructure Investment Imitative was not successful. The summary of grant approvals show that the municipalities in the Districts of Algoma and Manitoulin only received approximately $1.5 million combined while individual municipalities elsewhere received more than that amount.
The Township of Plummer Additional circulated a resolution regarding the problem of double riders on ATVs being fined by the OPP even though some machines are built for two people.
07-44 Moved by R. Hope Seconded by W. Stevens
Resolved to support the resolution of the Township of Plummer Additional requesting that the Province amend the Highway Traffic Act to allow for double riders on all-terrain vehicles that are properly equipped for double riding on the highways as defined in the Act.
Carried
A copy of correspondence to the Sault Area Hospital Board was received from Tarbutt Township. They are requesting that Board representatives attend an upcoming meeting to clarify the funding requirements for the new hospital. The Village had previously agreed to pay based on households providing that a mechanism be put into place to ensure that the First Nations and unorganized areas pay their share.
Information was received from OCWA regarding the requirements to obtain a Municipal Drinking Water Licence. Further details will follow in the coming months. The estimated number of staff days to develop the operational plan for a small system is 60 100 and the third party audits are expected to range from $3,000 to $7,000 annually.
The Ministry of Transportation is responding to concerns expressed by the policing Committee regarding two intersections on the Island Base Line & Hilton Road and Tenth Side Road and D Line. They are proposing to change the three way stops into four way stops. When the Hilton Rd Base Line intersection was designed it was decided by the Ministry, after input from this Council and others, that it could be difficult to continue up the Hilton Rd. if a stop was required. It may well create more dangerous situation of people either sliding back or having to back down through the intersection when not having the momentum to make the hill on the top end of the intersection. This concern will be reiterated to the Ministry staff.
07-45 Moved by J. Sullivan Seconded by R. Hope
Resolved to proclaim June as Seniors Month
Carried
Information was received from the Kennsington Conservancy on the 2007 Conservation Forum to be held on May 26th at CASS. The goal of the forum is to motivate citizens, students, businesses, shoreline owners, developers and recreational users to develop good stewardship practices.
The City of Sault Ste. Marie circuited a petition requesting that Algoma University College receive full status as a university.
07-46 Moved by J. Sullivan Seconded by R. Hope
Resolved to endorse the resolution of the City of Sault Ste. Marie petitioning the Province to grant a provincial university charter to Algoma University College as soon as possible, creating Algoma University.
Carried
The City of Sault Ste. Marie requested support for their resolution regarding passenger train service.
07-47 Moved by W. Stevens Seconded by J. Sullivan
Resolved to endorse the resolution of the City of Sault Ste. Marie petitioning the Government of Canada to support passenger rail service in the Algoma area.
Carried
Notice of the annual meeting for the Algoma District Services Administration Board on April 26th was received.
An invitation to the Retirement Reception for Ellwood McKinnon on May 5th was received. Mr. McKinnon served on the Council of the Township of Johnson for fourty-two years.
The recent increase in the minimum wage rate rendered the remuneration by-law obsolete. This had been reviewed at the previous meeting and was now ready to be finalized.
07-48 Moved by J. Sullivan Seconded by R. Hope
Resolved to give first second and third readings to By-law #901 being a by-law for the legal appointment of officers and servants for the year 2007 and to fix their salaries, wages and honorariums for the year.
Carried
The joint agreement for administration of the Provincial Offences Act had to be renewed.
07-49 Moved by W. Stevens Seconded by J. Sullivan
Resolved to give first, second and third readings to By-law #902 being a by-law to enter into an agreement with the Corporation of the City of Sault Ste. Marie to provide court administration and court support functions under the Provincial Offences Act and prosecution matters under Parts I and II of the Provincial Offence Act.
Carried
The Marina Manager position had been advertised, interviews held, the position offered to the top candidate and acceptance received.
07-50 Moved by J. Sullivan Seconded by R. Hope
Resolved to confirm the hiring of Cory Furlong as Marina Manager.
Carried
An offer for a lot on Mariners Way was received.
07-51 Moved by R. Hope Seconded by W. Stevens
Resolved to confirm the sale of Part 6, 1R-10835 (Lot 4 Mariners Way) for $79,500 GST included and the Mayor and Clerk are hereby authorized to sign or execute such deeds or other documents as may be necessary to affect conveyance.
Carried
07-52 Moved by J. Sullivan Seconded by R. Hope
Resolved to go into closed meeting.
Carried
07-53 Moved by J. Sullivan Seconded by W. Stevens
Resolved to return to open meeting.
Carried
07-54 Moved by J. Sullivan Seconded by W. Stevens
Resolved to hire the following young people for summer positions: Marina Attendant/Grounds Maintenance Ryan MacLeod; Hilton Web Connection Roby Parr.
Carried
A property owner offered to donate a parcel of land to the Village. This property is being given as a gift and is not in tax arrears.
07-55 Moved by R. Hope Seconded by J. Sullivan
Resolved to accept the offer to take ownership of Park Lot 4, South Part, Tenth St.
Carried
07-56 Moved by W. Stevens Seconded by J. Sullivan
Resolved to give first, second and third readings to By-law #903 being a by-law to confirm the proceeding of the Council meeting held April 11th, 2007 and confirm the taking of any action authorized therein and thereby.
Carried
07-57 Moved By J. Sullivan Seconded by R. Hope
Resolved to adjourn to meet again on May 2nd, 2007 or at the call of the Mayor.
Carried
APPRECIATION CORNER
To Joe Books for getting and keeping the Village in compliance for the Essential Level Emergency Management Program.
To the many applicants for the positions that have been advertised recently.
FINGER FOODS AND FUN
The Recreation Committee is hosting an evening of games and fun on April 22nd starting at 7 p.m. at the Hilton Hall. Bring your favourite board game and a finger food any type of finger food is welcome from veggies and dip to a dessert and anything in between. This event is open to all ages.
CRAFTS FOR KIDS
May 5th from 1 to 3 at the Hilton Hall. The Recreation Committee is holding an activity time for kids of all ages.
SMOKE ALARMS
Be safe. You must have as smoke detector of every level. You can purchase a smoke detector with battery included for $10 at the Village Office. This model has a hush button that can be used if it goes off while cooking.
ISLAND MAPS FOR SALE
The Village Office is an outlet for the sale of Island maps a project of the St. Joseph Island Hunters and Anglers. These 26 X 26 coloured, topographical maps show type of land ownership (private/Crown) as well as roads and trails. The price is $10.
