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Marina Manager Position Filled
February 27, 2007
*** The Marina Manager Position has been filled. Thank you to everyone who applied. ***
MARINA MANAGER
Applications are being accepted for the position of Marina Manger for the Hilton Beach Marina until 4:30 p.m. on March 5th, 2007.
DUTIES
The manager is responsible for all aspects of the daily operation of the Marina. This is a working position with the performance of all service duties on a regular schedule.
QUALIFICATIONS
Must be able to perform the duties
Must have some type of management and supervisory experience
Must be able to provide a satisfactory Police Record Report
REMUNERATION
The salary will be commensurate with the qualifications of the successful candidate.
APPLICATIONS
For further information and a copy of the Job Description, you may contact the Village Office in person or by calling 246-2242.
Apply in writing, stating your qualifications and qualities that will be beneficial in this position.
Applications may be mailed to Box 25, Hilton Beach, P0R 1G0 or delivered to the Village Office at 3064 Hilton Rd up to 4:30 p.m. on March 5th, 2007. All applicants are thanked for their interest but only those persons who are selected for an interview will be contacted.
JOB DESCRIPTION
POSITION TITLE Marina Manager
REPORTING RELATIONSHIP Clerk-Treasurer
SCOPE OF POSITION
Responsible and accountable for the daily management and operation of the Hilton Beach Marina.
RESPONSIBILITIES
Season May 1 to October 15 or as decided by Council
General
this is a working position with the performance of all service duties on regular schedule
maintaining the reputation of the marina as an attractive, clean and welcoming facility offering excellent service
preparing and maintaining daily opening and closing procedures
maintaining the safety of staff and boaters
maintaining the security of all property, records, cash and keys
Supervisory
supervising marina attendants
planning, organizing, scheduling and co-ordinating of work
maintaining the quality, accuracy and quantity of work
giving advice, guidance, instructions, direction
training marina staff as required
Service
acting as the prime liaison between the Village and the Marinas customer base of seasonal and transient boaters
ensuring the provision of the following service, both by staff and by self
providing information to boaters on services and events available at the Marina, in the Community and on the Island
allocating slips appropriate to size of vessel and availability of slips
tying up boats
fuelling of boats
pumping of waste from boats
collecting fees for dockage, ramp use, fuel, etc
touring the facility morning and evening recording and confirming overnight docking and services
using VHF radio including emergency channels
monitoring parking ensuring that vehicles and trailers are parked in the proper areas
coordinate with other Village staff for special events
Financial
supervising and managing the effective recording of sales and collection of revenue to ensure accurate and complete recording of all financial information
collecting fees, such as dockage, pumpout charges, shower, and fuel
programming and using cash register and point of sale equipment including exchange rate for U.S. funds
issuing receipts for all transactions
taking and keeping daily accurate fuel records both readings from the fuel pumps and physical dips
preparing and providing to the Clerk-Treasurer weekly cash deposits accompanied by appropriate tapes from the cash register
keeping proper records as required by the Clerk-Treasurer including but not limited to:
weekly, monthly and seasonal sales reports
opening and closing inventory
list of seasonal boaters with boat name and payment information
list of seasonal boats for launch and haulout
year-end reconciliation of all marina revenue per standard format
conducting all financial transactions under the direction of the Clerk-Treasurer
Maintenance
preparing Marina for opening and closing
inspecting regularly the Marina grounds, structures and equipment and implementing, or cause to have implemented, the repair and maintenance measures required
maintaining the marina site free of refuse or garbage and weeds and the cutting of grass
doing minor repairs to the buildings, equipment and docks as may be necessary including a weekly check of the anchor chains and all ties
maintaining equipment: i.e. pumpout system, water hoses, gas and diesel pumps including calibration
cleaning showers, washrooms, laundry facilities and office. This would include scrubbing floors, dusting, sanitizing, etc. as well as general painting, replacement of light bulbs, fixing a window or door, etc.
Administration
preparing an annual report for submission to Council including recommendations with respect to additions, renovations and repair of dock equipment and facilities
completing time sheets for self and other employees
keeping record of seasonal boaters i.e. names, addresses, boat size and boat name
ordering retail items: fuel, pop, ice, charts, clothing
ensuring the completion of the Mooring Agreement by every seasonal boater
reviewing the emergency protocol and ensuring that all staff are familiar with the plan and the appropriate action to be taken for various emergencies
Coordination
with Council through attendance at meetings as required and the provision of reports and input
with Marina staff as team leader to provide the highest standard of service to the Marina clientele
with the Clerk-Treasurer for the efficient and accurate preparation of invoices for seasonal dockage, launch, haul-out and storage as well as general operations of the Marina including deposit of cash
with the coordinator of the launch and haulout to ensure a safe and efficient operation
WORKING CONDITIONS
work is subject to physical hazard, is carried out in all types of weather conditions and is subject to stress and interruptions at all hours including evenings and weekends
the normal work schedule is 40 hours per week
overtime is to be the exception and can be banked
overtime to be controlled by the Clerk-Treasurer
WORKING RELATIONSHIPS
With Clerk-Treasurer
providing information as detailed under Financial
coordinating for special events
With Council and Committee
attending Council and Committee meetings to provide input on policy and operational discussions and yearly budget needs
recommending any changes/development in policies or situations that may occur that require clarification of policies
With the Public
providing information regarding the policies; answer public enquiries ie tourist information, dockage sites, etc.
KNOWLEDGE AND SKILLS
ability to work independently
ability to work under stress and pressure
good communication and public relations skills
ability and willingness to work as a member of a team
ability to collect, record and report in the proper format financial information ie. dockage receipts
attend MAST course or equivalent
possess a VHF radio certificate
possess a valid Ontario drivers licence and have access to a vehicle
ability to gain a thorough understanding of fuel pumping and sewage pumpout facilities
provide a satisfactory Police Record Check prior to being hired
participate in training courses as required
ASSETS
general knowledge of boats and nautical charts
knowledge of occupational health and safety act and ensure all aspects are being adhered to
first aid course
WHMIS course
IMPACT OF ERROR
errors regarding the mix up of fuel and sewage pumpout facilities can be extremely hazardous, ie. explosion and result in a financial loss ie. gas is pumped into sewage tank instead of gas tank on a boat; or wrong type of fuel is pumped in, etc.
loss of life
liability claim against municipality and self
2007 02 17
