Council Minutes July 12/12

July 12, 2012

INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
July 11th, 2012

The meeting was called to order at 7:30 p.m. Present were Mayor Stevens and Councillors Barich, Crack, Fiegehen and Hope.

12-70 Moved by R. Hope Seconded by V. Fiegehen
Resolved to approve the minutes of the June 6th, 2012 meeting as presented
Carried

12-71 Moved by C. Barich Seconded by L. Crack
Resolved to authorize payment of Voucher #12-6 in the amount of $95,298.02.
Carried

The Project Summary was reviewed. A couple items were closed and work is proceeding on others. No new items were added at this time.

The Clerk’s Report was noted. Work continues on several fronts including administration, staff orientation, special events etc. The tragedy in Elliot Lake has brought to everyone’s attention the potential perils in our communities. It was decided to consult our Emergency Measures Coordinator Joe Books and Fire Chief Jerry Shields about the Village doing an update to the emergency plan for the Marina and other potential problems in the community.

Confirmation was received from the Heart and Stroke Foundation that the Village was approved for a defibrillator for the Hilton Hall. Once it is received there will be training for staff and regular users of the hall.

Information on the new Federal infrastructure program was discussed. It is for repairs and improvements to existing small public infrastructure. Facilities such as community centres, cultural centres and local sports facilities serve as important gathering places for families and contribute to building prosperous communities and will be eligible for such funding. There have been plans to install solar panels on Village buildings when and where possible and the generator is essential as the Hall is the warming centre for both the Village and Township.

12-72 Moved by V. Fiegehen Seconded by L. Crack
Resolved to apply to the Community Infrastructure Improvement Fund for a generator and solar panels for the Hilton Beach Community Hall.
Carried

An explanation was received from OCWA regarding one of the callouts.

A letter was received from the Township of Hilton regarding the work at the landfill for a new trench. Details will be provided so they are aware of the background.

Correspondence to and from the St. Joseph Island Lions Club regarding the donation of $1,000 towards the replacement of flooring in the front section and hallway of the hall. This donation is to commemorate the 40th anniversary of the founding of the Club. The donation is much appreciated by Council and a plaque will be placed on the donation board.

Algoma Public Health provided information on establishing a municipal policy on alcohol. A survey was included and will be completed.

Notice was received from RBC that the life insurance policy held by the Village on the Clerk will expire in August. This policy would be payable to the Village on the Clerk’s death but is not renewable as she turns 65 in the next policy year.

An explanation of the error by Sault This Week in the 2012 with the St. Joseph Island page in the Welcome Magazine in which the 2011 ad was printed instead of the 2012 version was received from the SJI EDC. A copy of the letter from Sault this Week was also included.

The Fees and Charges By-law was presented. There were only a few changes that had been included in the minutes previously but are now incorporated into the by-law such as the change to the pump-out fee and the sewer and water usage rates.

12-73 Moved by R. Hope Seconded by L. Crack
Resolved to approve By-law #1050 being a by-law to establish and require payment of various fees and charges.
Carried

The danger of the hill on the west end of the Village for pedestrians and cyclists was discussed. Council had previously approached the Ministry of Transportation on this issue with minimal results. Because of the narrow shoulders and the fact that the sun tends to blind drivers at sunrise and sunset this area is particularly hazardous. This is especially dangerous for the children.

12-74 Moved by R. Hope Seconded by C. Barich
Resolved to request that the Ministry of Transportation create cycling/walking lanes with rumble stripes on the hill on the west side of the Village the next time that this section of the highway is resurfaced.
Carried

There have been reports of persons discharging fireworks in the Village. Everyone is reminded to exercise extreme caution with fireworks as they are a fire hazard and that written permission is required to set off fireworks on Village property.

The emergency in Elliot Lake was discussed. It was decided that it would be appropriate to make a donation to the Emergency Relief Fund to show this municipality’s concern and care for the people in that community.

12-75 Moved by V. Fiegehen Seconded by C. Barich
Resolved to donate $100 to the Elliot Lake Emergency Relief Fund
Carried

Council had to go into closed meeting to discuss matters protected under the Act.

12-76 Moved by C. Barich Seconded by L. Crack
Resolved to go into closed meeting.
Carried

12-77 Moved by C. Barich Seconded by V. Fiegehen
Resolved to return to open meeting.
Carried

12-78 Moved by V. Fiegehen Seconded by R. Hope
Resolved to accept the tender of Stevens Sustainable Forestry Co. Ltd. for cutting out the fire break at the Hilton Landfill in the amount of $1,017.00 per the tender specifications with the contractor to retain the marketable material
Carried





12-79 Moved by C. Barich Seconded by L. Crack
Resolved to adopt By-law #1051 being a by-law to confirm the proceedings of the Council meeting held July 11th, 2012 and confirm the taking of any action authorized therein and thereby.
Carried

12-80 Moved by R. Hope Seconded by C. Barich
Resolved to adjourn to meet again August 14th, 2012 or at the call of the Mayor.
Carried









APPRECIATION CORNER

• To Robert Hope, Dave Leishman, John Crack, Wilfred Stevens, Ray Esposti, Chuck MacIntyre and the gentleman going by on a bicycle for putting up the Market tent.

• To Karen and Peter Newton for organizing the June sailing races. This provided enjoyment to boaters and watchers alike.

• To the Hilton Beach Tourist Park Committee for agreeing to change the date of their August event when there was miscommunication by another renter. This certainly was a major help and greatly appreciated.

• To Robert Hope and Don Mertes for putting up and taking down the highway signage for Arts at the Dock.

• To Joe, Simon, Karen and Simon Mangone, Linda O’Neil and Dave Stemp for helping the staff and Recreation Committee members with the canteens for Arts at the Dock.


RESTRICTED FIRE ZONE IN EFFECT
The Ministry of Natural Resources has instituted a Restricted Fire Zone for this area which means NO BURNING including campfires. Everything is tinder dry and will ignite easily. Extreme caution is required at all times. 
VOLUNTEERS NEEDED FOR COMMUNITY NIGHT

The Recreation Committee does organize this event but it takes over sixty people to make it a success. If you are able to help in any way, or know of someone who can, please contact the Village Office. There is a wide variety of tasks some before the day, some on the day and some after.

Examples are:

• Pie booth: There never can be enough pies for this popular booth. So if you can bake pies this would be a great help. Cream pies cannot be accepted but others are most welcome and needed.

• Cold plate supper: Food preparation for the supper starts on Thursday and continues on Friday and Saturday. Help is also needed to serve the supper. If you have even a few hours to give it would be most appreciated.

• Setting up and tear down on the street: Starts Thursday evening with taking the booths out and placing them on the street. Friday evening is spent putting them together and into place and starting the cleaning. Saturday’s tasks are continuing the cleaning and provisioning the booths.

• During the event we need help to operate the booths. Youth from age 14 up can help with some of the games while only adults can work on the two wheels of chance. It is important that those who volunteer to help stay with the booths for the time they are open. It has caused tremendous confusion when people either do not show up or do not stay for the entire shift of approximately 2.5 hours.

• On Sunday the street needs to be cleaned up and the booths disassembled and put away.

It is imperative that people help with this event and that they do participate if they have made a commitment to do so. If people do not attend when they have indicated they would it slows down the operations of the booths and wheels and is frustrating for the participants.

Proceeds from this event funds all of the Recreation Committee activities such as the Seniors Christmas lunch; the various workshops held throughout the year; operation of the rink; donations to programs such as the youth ski program, sailing lessons for youth and the Hunters and Anglers fishing derby for children; donations to capital projects such as building the all-season surface and the recent renovations to the Hilton Hall and the purchase of equipment for the hall – especially the kitchen.

The Recreation Program is self sufficient and does not depend on tax dollars to operate. However this takes an investment of time by many people to be successful. We are fortunate to have help from residents of all municipalities on the Island, the Hilton Beach Tourist Park, the summer community, the boaters and people from the Sault with connections here.

It is one of the most popular events held in the Village and would be missed if it   did not happen.  

If you can help please contact the Village Office in person or by phone at 246-2242.