Council Minutes Apr 11/12

April 11, 2012

INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
April 11th, 2012

The meeting was called to order at 7:30 p.m. Present were Mayor Stevens and Councillors Barich, Crack, Fiegehen and Hope.

Lindsey Palumbo and Edith Orr were in attendance to provide an update on the activities of the Central Algoma Freshwater Coalition and ask for a donation to support this work. This is a not for profit organization dedicated to the protection, improvement and restoration of the watersheds throughout Central Algoma. Much of the emphasis is on raising public awareness of the importance of preserving water quality. They do have several partnerships with government and non government agencies and they lead and manage projects designed to reduce nutrient loading in inland lakes. Last summer they did a demonstration at the Hilton Beach Marina on boat washing so that boats going from one area to another do not spread invasive species. The delegation is asking each municipality to become a member for $100/year and donate $0.03/$1,000 in assessment. The Village has had a membership for several years but not made a donation. The amount requested for 2012 is $433.48. Council thanked them for the presentation.

12-33 Moved by R. Hope Seconded by V. Fiegehen
Resolved to approve the minutes of the March 7th, 2012 meeting as presented.
Carried

12-34 Moved by C. Barich Seconded by L. Crack
Resolved to authorize payment of Voucher #12-3 in the amount of $66,556.35.
Carried

The Project Summary was reviewed. The signage tender is now out and once the prices are received Council will determine which signs will be done this year. The Marina sign is currently out for restoration and will be installed shortly.

The Clerk’s Report was noted. Progress continues on several fronts. The ability to pay taxes, sewer and water bills electronically and at certain financial institutions has been utilized by a few ratepayers and it is expected to increase with time.

The results of the lead testing program were noted. Five homes were tested and there were no adverse results. In the summer there has to be another round of testing and if the results are good the Village will not be required to test for the next two years. If any ratepayer wishes to have their home tested now is the time to contact the municipal office. This program tests for lead content that result from the interior plumbing. The water supplied to the homes is well within the allowed parameters. There is no cost to the homeowner.

The 2011 Annual Report on the sewage treatment plant was received. There were no problems and there is no need for modifications to the works to improve performance and reliability of the treatment system.

The summary of the training for the students working at the marina was reviewed. Unfortunately it was cancelled for 2011 but will proceed in 2012. The workshops cover health and safety, WHMIS, emergency fire and spill response, gas dock operation and customer service. The training will be in Spanish unless one is offered in the Sault.

The Planning Board budget was reviewed. The municipal levy is down a bit.

12-35 Moved by R. Hope Seconded by L. Crack
Resolved to approve the budget of the St. Joseph Island Planning Board with the Village share being $819.45.
Carried

Notification was received that the Village has completed the mandatory emergency management program elements under the Emergency Management and Civil Protection Act and the Ontario Regulation 380/04 for 2011. Council expressed their appreciation for the work that Joe Books, Community Emergency Management Coordinator, did to obtain this compliance.

The tonnage for the joint recycling bins in 2011 was received. While all of the products rose in the summer months the paper and cardboard were the most stable and the commingle and glass the most volatile. In 2012 the Village will not be a part of this group but will receive our own report for the bins at the Hilton landfill.

A request was received from the Inn at Hilton Beach for an extension to the liquor licence for three events – June 29, July 13 and July 15. Unfortunately there was a discrepancy in the times for the events in different parts of the application. Clarification will be sought prior to considering the application.

A request was received to a extension to the liquor licence for the Tilt’n Hilton for Community Night on August 4th, 2012.

12-36 Moved by C. Barich Seconded by L. Crack
Resolved that Village of Hilton Beach has no objection to the application of the Tilt’n Hilton Steakhouse and Beverage Co for a temporary extension of their liquor licence for Community Night on August 4th, 2012.
Carried

A ratepayer asked for permission to install a dock on and adjacent to municipal property adjacent to Forbes Community Park for a canoe. Such permission is needed to obtain a Land Use Permit from MNR for the dock. It was thought this would set a precedence and there could be liability implications for the municipality. It will be suggested that the person consider a small cart that is available to transport the canoe to the water.

A letter to the Township as well as one to the landfill attendants clarifying the guidelines for the electronics bin were noted. The contract with Ontario Electronic Stewardship specifies that only the attendants can enter the bin. As well additional signage will be put up stating what is not allowed in the bin. There is some confusion and only those items listed on the current signage and in the ratepayer newsletter can be put into the bin. Microwaves, kettles, shavers, curling irons etc are not allowed.

Notification of the annual meeting of the Algoma District Services Administration Board was received. Councillor Barich expressed an interest to attend.

12-37 Moved by V. Fiegehen Seconded by R. Hope
Resolved to appoint Chris Barich as the voting delegate for the Algoma District Services Administration Board Annual Meeting.
Carried

Information on the new service delivery system was received by the Ontario Provincial Police which is expected to lead to greater efficiencies.

The Minister of Infrastructure provided information on the implications of the Ontario budget. The priorities will be the highway network, public transit, education and health.
Nickel Belt MP Claude Gravelle has introduced a private members bill petitioning the government to maintain the current level of ridings in the north during the upcoming realignment of riding boundaries. The concern is that seats will be lost because of the low population density in the north.

12-38 Moved by R. Hope Seconded by L. Crack
Resolved to support the position of Claude Gravelle, MP detailed in the Electoral Boundaries Readjustment Act.
Carried

The annual borrowing by-law for operating was considered. The amount has been lowered to reflect the reduced requirement to borrow while awaiting the receipt of taxes.

12-39 Moved by C. Barich Seconded by V. Fiegehen
Resolved to adopt By-law #1044 being a by-law to authorize temporary borrowing at CIBC for the year.
Carried.

Appointments made after the passing of the annual appointments by-law were reflected in an updated by-law.

12-40 Moved by C. Barich Seconded by L. Crack
Resolved to adopt By-law #1045 being a by-law to adopt Officers, Servants, Boards and Committees for the year 2012.
Carried

12-41 Moved by V. Fiegehen Seconded by R. Hope
Resolved to go into closed meeting to consider the following subject matter in accordance with the Municipal Act S.239(2): personal matters about an identifiable individual, including municipal or local board employees.
Carried

12-42 Moved by C. Barich Seconded by R, Hope
Resolved to return to open meeting.
Carried

12-43 Moved by L. Crack Seconded by V. Fiegehen
Resolved to confirm the recommendations of the Hiring Committee as presented.
Carried

12-44 Moved by C. Barich Seconded by L. Crack
Resolved to adopt By-law #1043 being a by-law to confirm the proceedings of the Council meeting held April 11th, 2012 and confirm the taking of any action authorized therein and thereby.
Carried

12-45 Moved by R. Hope Seconded by V. Fiegehen
Resolved to adjourn to meet again May 9th, 2012 or at the call of the Mayor.
Carried









APPRECIATION CORNER

• To the Hilton Union Fire Department for their quick response to the fires on the past weekend and to the Jocelyn Fire Department to responding to the large grass fire. At this time of year fires can spread quickly because there is no green foliage. As well, a sincere thank you to those who called in the incidents.

• To those who attended the Community Potlucks in the fall and winter. The last one was held on March 31st. They will resume again in October. This is a great way to get out and meet others over a wonderful supper. Special thanks to Patricia Duma for making the decorations for these events.


SUMMER EVENTS

Planning is beginning for the summer events. If you are able to help in any way please contact the office. Help is needed for each of the activities and there is certainly a great variety of tasks.



WELCOME TO THE HILTON UNION PUBLIC LIBRARY!

Our hours are: Monday 3-5 7-9 Wednesday 1-5 Saturday 1-5
Our Phone Number is 705-255-3520

We have 2 public computers both with FREE SATELLITE INTERNET access and free access to ADOBE PHOTOSHOP and ANCESTRY.COM
You’ve probably noticed a few new items at the library. We have two new “reading” chairs, a new magazine rack, a laptop and a few new computer programs (one for cataloguing all the books!!). This was purchased through a grant received from the Ontario Ministry of Tourism, Culture and Sport. The two new “reading” chairs were purchased, in part, with a donation
made in memory of Marie Cain.