Council Minutes Dec 13/11

December 13, 2011

INCORPORATED VILLAGE OF HILTON BEACH
Council Meeting
December 13th, 2011

Present were Mayor Stevens and Councillors Barich, Crack and Hope. Councillor Scott was absent with notice.

Connie Witty of the Matthews Memorial Hospital Association was in attendance to provide an update. The past year has been eventful and overall positive. A second permanent doctor has signed a one year contract. One complaint regarding a staff member who reportedly indicated that a resident of the North Shore was not to use the Island services was investigated and Ms. Witty asked that if someone has a concern that they put it in writing and there will be the appropriate follow-up. The catchment area includes the Echo Bay to Bruce Mines corridor as well as the Island. The electronic medical records system is in place which will increase efficiency. Older records are still being inputted. The withdrawal of lab services was a Sault Area Hospital decision and the Board is still working to obtain the optimal services. It is a complicated situation with different licences needed for in-patients, rostered patients and emergency patients. The Matthews licence that has been listed in some documentation is actually the number for the Sault Area Hospital as Matthews operates as a part of SAH. The Board will continue its negotiations. The status of the task force set up to study the situation is under consideration. The MMHA will be contacting area municipalities for donations once again for the doctor recruitment program which cost $35,000 in 2011.

11-102 Moved by R. Hope Seconded by L. Crack
Resolved to approve the minutes of the November 9th, 2011 meeting as presented.
Carried

11-103 Moved by C. Barich Seconded by L. Crack
Resolved to authorize payment of Voucher #11-11 in the amount of $46,732.20.
Carried
The Project Detail Summary was reviewed. A job for spring had been added – to pressure wash, caulk and seal the all-season surface. A couple others are in progress.

The Clerk’s report was noted. Work continues on the streetlight project as well as the preparations for the OSWAP 3 proposal due in February. Work to finalize the audit will continue over the holidays. The Hilton Union Fire Dep’t will take delivery of their new (to them) fire truck on December 15th.

Several pieces of correspondence were received regarding the blood services at Matthews Memorial Hospital and the clinic. Resolutions had been received from the Township of Macdonald, Meredith and Aberdeen Additional regarding the medical services.

11-104 Moved by L. Crack Seconded by R. Hope
Resolved to support in principle the resolution of the Township of Macdonald, Meredith & Aberdeen Additional requesting that the committee initiated b Peter Vaudry to develop a new health care model for East Algoma be reconvened by the NELHIN so that it can provide a governance plan that will fairly represent all the areas involved and bring enhanced health services to these areas.
Carried



11-105 Moved by R. Hope Seconded by C. Barich
Resolved to support in principle the resolution of the Township of Macdonald, Meredith & Aberdeen Additional requesting that the outpatient blood services provided at Matthews Memorial Hospital be reinstated as soon as possible.
Carried

Notice was received from the Ontario Provincial Police that the levies for 2012 will be finalized soon and will move the levies closer to the true cost of providing the services.

A letter of thanks was received from the Royal Canadian Legion for the donation to the Poppy Fund.

Correspondence regarding the St. Joseph Island Triathlon indicated that the adult portion of the event may not continue due to both the potential responsibility for a cost overrun and the need for volunteers for the planning and preparation stages of the event. Sherrie Smith is willing to continue with the Kids of Steel portion.

A resolution was required to confirm the winter sand needs of the Village.

11-106 Moved by L. Crack Seconded by C. Barich
Resolved to confirm the previous request to Transfield Services submitted by Lyn Garside Road Superintendent for the Township of Hilton to include in its stockpile of winter sand the requirements of the Village of Hitlon Beach for the 2011 – 2012 winter season and to agree to the terms and conditions outlined in the letter.
Carried

Some work has been done at the landfill. The trench will be packed again before winter with a new one dug in the spring. Prior to that a plan for the site will be developed so there is optimal use of the land available. The funds budgeted for the work and the fire break will be put into the reserve for use in 2012. The recycling bins will be in place for the beginning of the year. Everyone is encouraged to deposit their recycling material in these bins. Material from the Village and the Township should not be brought to the corner as we will no longer be paying for this service but for the one at the Hilton Landfill. As well there is a rebate paid by Waste Reduction Ontario based on weight of the material so it is to the benefit of the two municipalities for all material to be placed in our bins.

The by-law to continue the Fire Department was tabled. It had been reviewed previously and was now presented for passage.

11-107 Moved by R. Hope Seconded by C. Barich
Resolved to adopt By-law #1036 being a by-law to continue a Fire Department.
Carried

The Joint Emergency Preparedness Planning grant submitted by the Village on behalf of all Island municipalities will be withdrawn as not all municipalities want to participate.

The Bernt Gilbertson St. Joseph Island Bridge Emergency Plan was briefly discussed. It will be passed by by-law at the January meeting.

The insurance policy for 2012 was reviewed. There was an alternative policy available for covering volunteers but Council decided that although the premium was significantly less, the coverage was as well and if it was ever needed, the injured volunteer may require all of the benefits. As well, the alternative policy did not cover anyone over eighty and several of our volunteers are over eighty.

11-108 Moved by L. Crack Seconded by C. Barich
Resolved to accept the insurance coverage offered by Jardine Lloyd Thompson through Algoma Insurance Brokers Ltd for the year 2012 in the amount of $29,836 plus HST.
Carried
The annual year-end resolutions were considered.

11-110 Moved by R. Hope Seconded by L. Crack
Resolved to authorize the transfer any surplus or deficit from operations of the various departments of the Incorporated Village of Hilton Beach in 2011 to the appropriate reserves as follows:

Working Funds: To Account 2311 - Reserve for Working Funds.

Recreation Committee: To Account 2314 - Reserve for Recreation Working Funds.

Open Air Market: To Account 2315 - Reserve for Special Events and Projects.

Lost Loon Music Festival: To Account 2315 - Reserve for Special Events and Projects.

C Car Show: To Account 2315 - Reserve for Special Events and Projects.

Arts at the Dock: To Account 2315 - Reserve for Special Events and Projects.

Donations made for Special Projects: To Account #2315 - Reserve for Special Events and Projects.

Jail Restoration: To Account 2317 - Reserve for Jail Restoration.

Sewer and Water Operations: To Account 2324 - Reserve for Sewer and Water Operations.

Unused funds received under the Federal Gas Tax program: To Account 2326 - Reserve Fund for Federal Gas Tax Revenue.

Hilton Web Connection: To Account 2327 - Reserve for the Hilton Web Connection

Roads: To Account 2328 - Reserve for Roads

Landfill Operations: To Account 2461 - Reserve for Landfill Capital and Replacement.
Carried

11-111 Moved by L. Crack Seconded by R. Hope
Resolved to authorize the transfer of any surplus or deficit of the Hilton Union Fire Board for 2011 to the Reserve for the Hilton Union Fire Board Expenditures.
Carried

11-112 Moved by C. Barich Seconded by L. Crack
Resolved to utilize the 2011 Federal Gas Tax allocation for the streetlight project and the re-surfacing project.
Carried

11-113 Moved by R. Hope Seconded by C. Barich
Resolved to adopt By-law #1037 being a by-law to confirm the proceedings of the Council meeting held December 13th, 2011 and confirm the taking of any action authorized therein and thereby.
Carried


11-114 Moved by L Crack Seconded by R. Hope
Resolved to adjourn to meet again January 11th, 2012 or at the call of the Mayor.
Carried







SEASONS GREETINGS

The Council and Staff wish each of you the best of the holiday season and a happy, healthy and peaceful 2012.


LANDFILL HOURS

The dump will be open on December 24th but NOT Christmas Day. It will be open December 31 but NOT January 1st.


RECYCLING BINS

The recycling bins will be arriving on December 19th and will be in place for the holidays. Please remember to sort your material. If improper material is put into a bin it can “contaminate” the rest of it so the material cannot be recycled.

These bins will cost both the Township of Hilton and the Village more money than participating in the joint bins at the corner of Highways 17 and 548. The Councils went ahead as a result of requests from ratepayers and it is anticipated that they will be well used, thus saving the landfill. The more the facility is used the longer the landfill will last and the larger a rebate will be received from the Waste Diversion Ontario organization. The rebate is why you should not use the ones at the corner as well as the fact our municipalities will not be paying for them in 2012.


APPRECIATION CORNER

- To Jane and Cheryl Sullivan who donated some neat items for the Car Show goody bags.

- To Ches Wallace and Don Manchur for bringing Village brochures to the Royal Winter Fair and distributing them to attendees.

- To Patricia Duma, Matt Manitowabi and Paula Cormier who picked up items in the Sault, thus each saving a trip and time.

- To those who helped the Recreation Committee members organize and present the annual Seniors Luncheon: Bob Hope, Ryan Maki, Logan Prout, Greg Duma, Annette Fischer and Lavera Crack. In addition to B A Maki’s quartet who provided great entertainment for the enjoyment of all.

- To the Christmas elf who once again donated $100 to be distributed as needed on the condition that the recipient(s) does not know the source of the funds and the donor does not know the recipient(s) identity.

- To MTO and Transfield Services who gave permission and made room for the Hilton Union Fire Dep’t to park the old pumper in the MTO building.